Automated Transcription: The Guide - Senstone

Automated Transcription: The Guide

2 Jul, 2024

Automated transcription is the feature that lets a device convert voice into text. It can be used to record notes, send text messages, create subtitles, and control gadgets. Most speech-to-text is powered by AI.


There are many reasons why you might need transcription.


  • Run errands more efficiently and avoid typing.
  • For healthcare workers, it’s a way to log patients faster and hands-free.
  • Managers get a detailed script of each meeting.
  • Aiding the elderly.
  • Drivers can type on the road.
  • Avoiding eye strain and carpal tunnel syndrome.
  • …and the list goes on


But the right voice-to-text service can be difficult to choose. There are dozens of them, and new tools pop up every week. We have compiled a basic guide on how to pick one based on the task you need to tackle.

Automated Transcription For Business


Secretaries were the original transcribers that helped businesses record office meetings. Now that part of the job has been automated, there are new problems: is the sound quality good enough? would the transcription software differentiate between languages? what about privacy? exporting notes?


If you need a solution for one person, consider a wearable. It saves a lot of time, and the built-in AI can manage notes for you. Currently, the best option is Scripter because it’s tiny and caters to pros, but you can find other products that fit the bill.


Using a set of wearables only makes sense if you deal with an established team. Again, Scripter can manage sharing and integrations.


If you need voice-to-text for online meetings, some services (such as Zoom) offer automatic captions and exportable transcripts.

Voice Technology For Wellness


Automated transcription can lift a weight off your shoulders – literally. Plenty of people switch to voice-to-text to preserve their eyesight, posture, or joints. Elderly users often find it easier to use voice technology instead of typing.


Mental health is also a factor. Too much screen time affects your sleep and mood. It lowers your attention span in the long run.


If your goal is personal well-being, consider a voice assistant. They come in two varieties: software and hardware.


A digital voice assistant (Siri, Cortana) “lives” in your phone or computer. It is quick and intuitive. The only downside would be that you have to look at the screen to use a voice assistant, which is not always possible.


A hardware voice assistant can be a smart speaker (Alexa, Amazon Echo) or a completely silent AI assistant. Advantages: no screen, hands-free. Disadvantage: some of them are home solutions and not actually portable. We have been saying this a lot, but yet again: check out wearables.

Automated Transcription For Healthcare


Doctors and nurses use automated transcription to streamline paperwork. Paramedics need their hands free. Everybody wants to focus on the patient.


Dragon Medical One (DMO) is the classic dictation software for healthcare workers, but it is not without flaws. You can’t buy one copy of DMO, and it has to be integrated with the electronic medical record. DMO supports only a few European languages. However, many hospitals have been using it successfully for years. It might be just the thing for you.


The other option is, again, a certified wearable. Ideally, you would be looking for team solutions. We advise to contact the manufacturer before you buy to make sure the gadget can handle a hospital (noise, movement, etc.)


If you want to learn more about voice technology and navigate the world of speech-to-text like a pro, you can check out these links:


icon plus

Sign up to our Newsletter!