How to Take Notes in a Meeting - Senstone

How to Take Notes in a Meeting

4 Dec, 2023

Knowing how to take notes in a meeting can spell the difference between success and failure. The devil is in the details, after all.



However, efficient note-taking is difficult to pull off, especially when dealing with people. You have to focus on what they are saying or risk losing the plot (literally). Not to mention basic politeness which implies active listening and eye contact.



So… How to Take Notes Efficiently?



First of all, come prepared. Choose the right tools. The pen and paper method is distracting, a laptop even more so. We suggest using a speech-to-text solution like Senstone Scripter, especially since it’s AI-powered.



There are many pros to using voice technology in meetings. That way you can bypass the constraints of typing speed, making sure nothing slips through the cracks. It also enables multitasking. You can keep your hands and eyes free to focus on work while the notes write themselves.



Furthermore, you can share your meeting notes with co-workers (if appropriate). This not only fosters collaboration but also ensures that everyone is on the same page. Voice technology makes sharing and storing notes easy because they are not confined to a page.



What Should I Write Down?



Your strategy should depend on the type of meeting you are hosting or attending.



It makes sense to record long stretches of important information completely. You can always review them later. Transcription means you are free to look up certain words and edit the text to your liking.



Sometimes it is useful to recap the meeting right after, recording your immediate thoughts, impressions, and ideas. Identify and emphasize action items or tasks assigned during the meeting. Recording these will help you prioritize and track progress post-meeting.



Keeping Things in Order



Spend some time playing with your recording tool of choice. Familiarize yourself with the device and/or app. The more comfortable you become with it, the more seamlessly it will integrate into your note-taking routine.



Apps like Senstone provide various sorting options, tags, and keywords. Establish a system for organizing your notes. Tag and categorize notes based on projects, topics, or deadlines. This makes it easier to locate specific information when needed.



By coming prepared, actively listening, and using voice-to-text to capture notes, you can turn each meeting into a truly positive experience. Experiment with different tools, incorporate best practices, and watch as speech-to-text revolutionizes the way you take notes, making your work life less stressful and more productive.



More productivity tips & tricks:



icon plus

Sign up to our Newsletter!

Subscribe